Hr & admin officer

Main activities:

-Support in local procedures (registration, recruitment,..)
-Maintain expected standards regarding procedures and deadlines
-Lead the cross-cutting and multi-disciplinary connection within the context of the activities with MdM and partners’ teams
-As necessary: provide technical supervision, support partners. Compile, control and check elements submitted and ensure compliance with the MdM framework

General Administration
-Draft administrative letters
-Archive partnership agreements, MoU, etc.
-Monitor the legal framework (employment law, taxation, etc.)
-Contribute towards updating HR procedures, proposals for adjusting the internal management framework
-Manage visas, work permits and various authorisations (applications, monitoring expiry dates, renewals)

Finances
-Assist in managing advances and monitoring of contract payment deadlines
-Support accounting procedures (recordings, codification, reconciliation, closing, transmission, archiving, etc.)
-Translate and check invoices (compliance check), file, copies, archive
-Support and in budget preparation (construction, revision)
-Contribute to the preparation of donor proposals and reports
-Provide support during audits

HR
-Draw up contracts
-Pay wages, prepare pay slips
-Post-pay management (social and employer charges)
-Manage personnel data, physical files and databases
-Manage and monitor absences (leave, sick leave, etc.)
-Provide support with managing disciplinary cases (writing letters, legal advice, archiving, etc.)
-Provide support with recruitment (publishing advertisements, sorting CVs, invitation to interviews, organise written tests, collate references, etc.)
-Participation in the implementation of the training plan (follow-up with training organisations, monitor individual training files, etc.)

Others
-Verbal and written translations
-Draft activity reports
-Representation before the competent local authorities

Requirements
-Degree in Business administration and related areas
-Fluency in English and Romanian (written and oral) mandatory
-Proficiency in the use of Microsoft Office suite (especially excel, word and powerpoint)
-At least a year’s experience in an administrative role.